Document Solutions

Copiers , Printers, and Document Management With everything you need right at your fingertips, MCC’s copier and printer products provide ease of use for all of your document management, scanning, faxing and emailing needs in addition to basic copy and print functions. What Can MCC Do For Your Business? Memphis Communications understands that a new…

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Email-based Workflow; More like Work Trickle

Source: Email-based Workflow; More like Work Trickle

An important part of my youth was spent working on projects with my dad and my grandfathers. Being a little kid, my main responsibility was to fetch tools. (Eventually the adults realized I could be trusted to lift heavy objects and clean up after the work was done, too.) The thing is, we didn’t always have the right tools for every job but, when we did, things went a whole lot smoother. We finished in less time, and everyone seemed to get along better.

Many companies rely heavily on email as their “tool” to manage document-based workflow processes. A document is created and emailed to a person or group to review, edit, approve and forward to the next person or group in the process. This all seems pretty simple on the surface, but when compared to ECM (Enterprise Content Management) workflow, email workflow has some serious deficiencies.
The differences are clear from the start, when the required document is initially created. If only one person ever creates new documents, it’s easy to make sure the most current version of the document kicks off the workflow. However, if multiple people initiate document workflows, it becomes a challenge to make sure everyone uses the correct and most up-to-date version of the document. (For more on this, see one of our previous blogs.) If someone initiates the process with an incorrect version of a document, delays and the potential for errors both increase. With most ECMs all up-to-date documents are kept in the system, so any user who initiates a document process automatically kicks off the right document every time.

Are you paperless?

MCC’s Integrated Solutions Division provides your organization with the options to get rid of all that paper! With Cabinet SAFE, document management has never been easier. This technology helps increase efficiency, tighten security, save actual office space and reduce your carbon footprint. It’s time to look to the Cloud for paperless document management. Are you…

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6 Reasons to Take Business Paperless

Source: 6 Reasons to Take Business Paperless – The Paperless Project – Join the grassroots movement

business paperless

As digital technologies continue to evolve and become more widely accessible, it is no longer difficult to lead a life using less paper. Electronic bill statements, mobile apps, the advent of tablets and digital kiosks have simplified and streamlined everyday basic transactions that once involved high paper consumption. But is it possible for businesses to go paperless, too?

Habits die hard and people don’t like change, but it’s no secret that paper-based organizations are struggling to keep up with the new digital age. Manually processing business transactions is inefficient, time consuming and costly. But luckily, with the prevalence of cloud computing, digital signature applications, document management and business automation solutions, creating a paperless business environment is easily within reach. Everything from accounting, human resource requests, contract management, file storage and more, can be simplified by going digital. Consider the following six benefits any business can obtain from embracing electronic processing.