Tips for Going Paperless in the Office

cloud computing

With the exception of a few professions, most businesses no longer need to keep hard copies of documents, forms or correspondence. This has led many companies on the quest to make their offices paperless, which not only keeps the clutter away but also helps ensure a greener environment and could save money over time.

To put it in perspective, U.S. offices use up 12.1 trillion sheets of paper per year. While it’s true that you still may need paper for some things, it’s also true that thanks to technology we can significantly reduce paper waste in the office.

Project Management
There are so many free and affordable project management services online that it can be hard to keep track of them. It does make everything so much easier.
Rather than constantly emailing back and forth, having time-wasting meetings, or still using paper to outline projects and manage tasks, many companies and small businesses are opting for online project management services run on secure cloud systems.

Document Storage
Paper clutter is messy and stressful. It’s also annoying to have to call a paper shredding service every time you need to get rid of sensitive documents. Not to mention, you can easily lose important documents in a mountain of paper clutter. This is why many offices are opting for online cloud storage.

Accounting
A good chunk of paper clutter comes from financial statements and bills. This can be avoided by first signing up for paperless billing and handling all accounting online. You can also use secure file transfer systems to share sensitive financial information.

Final Thoughts
While using some paper is still essential to running a business—like when you need to ship something—you can significantly reduce how much is used by going paperless in other areas.

To learn more contact MCC’s Integrated Solutions Division today!

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